• Senior Administrative Assistant / Executive Assistant

    Job Location USA-VA-Chantilly
    Requisition ID
    # of Openings
    Job Function
    Security Clearance Level
    Top Secret/SCI
    Full/Part Time
    Full Time
  • Job Description

    **Position requires an active in-scope TS/SCI clearance and polygraph.**


    The position performs a variety of administrative duties providing mission support in one or more functions or business areas within the customer directorates. The nature of Administrative Assistant work varies from transactional in nature and requires general knowledge of basic administrative processes to moderately complex and very complex tasks which demands a high degree of autonomy and latitude in planning; organizing; and decision making to fulfill work requirements.




    � Maintain a schedule of appointments for a manager or office


    � Answer routine telephone calls; direct calls and take messages


    � Greet and escort visitors


    � Retrieve; sort; and distribute incoming mail; newspapers; faxes; and other publications/documents


    � Arrange for the delivery of outgoing mail/packages with the mailroom


    � Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office


    � Draft; proofread; edit and coordinate correspondence


    � Perform research and retrieve information from databases and other resources


    � Maintain tracking records and filing systems; archive files


    � Maintain; update and serve as focal point for databases or spreadsheets


    � Assist in planning; scheduling; organizing; and execution of meetings; events; conferences; and off-sites


    � Participate in meetings and events: may serve as recorder and may present position-related information


    � Prepare access rosters and request security clearance transfers


    � Assist in ordering supplies/equipment and arranging for office equipment repairs


    � Perform administrative back up support for other offices


    � Recommend innovative processes to improve the efficiency and effectiveness of the office


    � Compose written communication in response to complex customer queries


    � Prepare routine status reports and track office-related metrics


    � Manage routine website content updates and coordinate more complex website changes with webmaster


    � Coordinate scheduling; organizing; and execution of meetings; events; conferences; and off-sites


    � Attend meetings; events; and forums


    � Assist in maintaining inventories; records; and receipts


    � Coordinate office renovations and relocation activities


    � Support TIER actions; assign actions to the appropriate divisions or branches; follow up on actions; coordinate responses in a non-conflicted manner for senior management review; provide status reports; and participate at customer-wide TIER meetings


    � Author and/or provide critical/final review of correspondence


    � Draft documents such as instructions; spreadsheets; presentations and reports


    � Build briefing packages and present information


    � Analyze metrics and provide summary to senior management


    � Administer databases and spreadsheets to include managing user accounts and accesses; creating reports; and performing updates


    Performs various advanced administrative and secretarial duties in support of a company or customer executive. Typically supports executive(s) at the VP level.


    1. Prepares and types correspondence, reports, presentation materials, and memoranda, usually of a confidential nature.

    2. Answers and screens telephone calls and responds to routine inquiries.


    3. Prepares and maintains files and other records.


    4. Schedules and maintains calendar of appointments, meetings, and travel itineraries, and coordinates related arrangements.


    5. May take dictation and transcribe notes.


    6. Processes expense reports.


    7. Creates spreadsheets and maintains databases.


    8. May provide work leadership to less-experienced administrative staff.


    9. Participates in special projects as required.


    Associates Degree in a related business discipline, or the equivalent combination of education, professional training, or work experience.


    8-10 years of related administrative experience.


    � Detail-orientated


    � Ability to communicate effectively and concisely using a variety of styles and techniques appropriate to the audience


    � Ability to participate productively as a contributing member in a team environment


    � Strong interpersonal skills


    � Ability to be discreet and maintain confidentiality


    � Proficient in the use of Microsoft Office and standard computer applications


    � Knowledge of proper English usage; spelling; grammar; punctuation and sentence structure to ensure that written materials prepared and reviewed are complete; succinct; and formatted correctly


    � Experience with protocol and precedence; IC/DoD structure; regulations; directives; and policies


    � Experience working independently; anticipating and adapting to changing mission requirements and priorities; and managing multiple tasks with minimal guidance


    � Extensive knowledge of IC/DoD organizational structure; mission; vision; culture; values; philosophy and operating principles













    As a trusted systems integrator for more than 50 years, General Dynamics Information Technology provides information technology (IT), systems engineering, professional services and simulation and training to customers in the defense, federal civilian government, health, homeland security, intelligence, state and local government and commercial sectors.With approximately 32,000 professionals worldwide, the company delivers IT enterprise solutions, manages large-scale, mission-critical IT programs and provides mission support services.GDIT is an Equal Opportunity/Affirmative Action Employer - Minorities/Females/Protected Veterans/Individuals with Disabilities.


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